Farewell letter when leaving a job

Farewell letter examples and writing tips 2021 - job search

Whenever you quit a job - whether it's because you're retiring, returning to school, getting a new job, or just moving on - it's a good idea to send your coworkers a suicide note.

Your suicide note is the perfect place to thank your co-workers for the opportunity you had to work together. You can also exchange contact information here.

The people you work with throughout your career form the foundation of your professional network. So it is important that you can easily keep in touch.

Who should receive a suicide note?

While you tell many colleagues that you are leaving the company in a face-to-face meeting, sending a letter (either by email or regular mail) will ensure that everyone knows the news.

You should use your judgment to decide who should receive a suicide note. If you have a small office, you might be mailing it out to everyone in the company. For larger companies, however, you should simply send the letter to your immediate group or team, or to specific people with whom you have worked closely while at that company.

When and how is a farewell letter or email sent?

It's a good idea to send your suicide note as close to your last day of work as possible. Preferably, your colleagues will receive the letter on your last day (or the day before last), when you have completed your tasks. That way, you'll have time to personally say goodbye to people.

You can send a suicide note or email. An email is an easy way to efficiently inform everyone of your departure. However, if you are sending an actual letter, make sure people get it before you leave so that it has time to say goodbye in person if it wants to.

When writing your suicide note on paper, you might want to put each letter in your coworker's work inboxes (rather than mailing every letter) to save time (and money on stamps).

What is in a suicide note?

Whatever the reason for your departure, here is the most important information to include in your note:

  • Gratitude and a thank you - Even if you were not satisfied with your job or with every single person you worked with, it is polite to express your thanks and appreciation to your colleagues. Employees who feel you value them are much more likely to stay in touch with you - becoming long-term relationships that can be valuable for both personal and professional reasons.
  • Where are you going next- You don't have to share any information about where to go next, but if you feel confident about sharing some details, you can certainly do so. People are naturally curious about why employees have left their organization. A brief description of your future plans can both help defuse the workplace gossip and provide closure for your team members. If you choose to give details, be sure to keep the tone positive and upbeat without making negative comparisons between your future and current jobs.
  • Contact information - This makes it easier for employees to stay in touch. You can send your personal email address in your note to a CC address for easy response. You can also add links to your social media accounts (e.g. LinkedIn, Twitter, Facebook, etc.).

Farewell letter template

You can use a template as a starting point for your own letter. However, you should always personalize and adapt your letter to reflect your work experience and your relationship with your colleagues. For example, if you don't want to include a phone number in your suicide note, you don't have to.

Object:Your name - move on

Dear first name,

Use the first paragraph of your suicide note to let your coworkers know that you are leaving the company. It is good to tell them where you are going and what you are going to do. However, don't mention anything negative about your current employer or why you're moving on. You should also mention the exact day you will be leaving so that your co-workers have time to say goodbye if they so choose.

In the second paragraph, I thank your colleagues for the support they have given you. Mention that you enjoyed working with them and you will miss them even when it is time for you to move on. Depending on the number of employees you have, you may want to customize this section for each person by specifying something that you particularly value about each employee.

In the third paragraph, your contacts should know where to contact you. Include your personal email address, phone number, and LinkedIn URL.

Thank you again in the last paragraph.

With best regards,

Your first name

Farewell letter example

With this sample farewell letter, your colleagues and colleagues can know that you are stepping down. The letter also contains information on how you can be contacted in the future.

Download the suicide note (compatible with Google Docs and Word Online) or see more examples below.

Email to colleagues example (text version)

object: Jerry Rodriguez - Let's move on

Dear John,

I want you to know that I will be leaving my position at BDE Corporation on July 1st.

I enjoyed my time at BDE and I am delighted that I had the opportunity to work with you. Thank you for the support and encouragement you have given me during my time at BDE.

Although I will miss my colleagues, customers and the company, I am looking forward to a new phase in my career.

Please stay in contact. I can be reached at my personal email address ([email protected]) or my mobile phone (555-123-1234). You can also reach me on LinkedIn (linkedin.com/in/jerryrodriguez).

Thanks again. It has been a pleasure to work with you.

Kind regards, Jerry Rodriguez

More farewell letters

For more information, see these detailed instructions on how to write a goodbye email message to coworkers and other examples of goodbye email messages. If you want to let your current co-workers know of your future plans, you can create a new job posting or even a retirement.

Make a good impression

Your farewell letter is the last big impression you made on the company and your employees. So make sure it's a good one. At this point, it's not worth mentioning how unhappy you have been, how bad management makes you feel, or how much better you think your new job will be done. Be careful about joking - what is funny for one person may not be funny for everyone.